𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗔𝗱𝗺𝗶𝗻𝗶𝘀𝘁𝗿𝗮𝘁𝗼𝗿

Recruitment Administrator

We are looking for a detail-oriented and proactive Recruitment Administrator to support the talent acquisition team with administrative tasks throughout the recruitment lifecycle. This role is key to ensuring a smooth and professional candidate experience while supporting hiring managers and recruiters with efficient coordination and documentation.

Responsibilities

• Coordinate interview scheduling between candidates, recruiters, and hiring managers across multiple time zones
• Post job advertisements on internal and external platforms, ensuring accuracy and consistency
• Track candidate applications, update records, and maintain data integrity in the applicant tracking system (ATS)
• Support recruiters with candidate communications, including interview confirmations and follow-ups
• Prepare and manage documentation such as offer letters, contracts, and reference checks
• Assist in organizing recruitment events such as job fairs, assessment days, and internal career days
• Ensure compliance with internal policies and local employment regulations in recruitment processes
• Maintain and update recruitment reports, dashboards, and metrics to track progress and support decision-making
• Handle confidential information with discretion and professionalism
• Act as a point of contact for candidates regarding administrative aspects of the recruitment process

Requirements

• Previous experience in recruitment administration, HR coordination, or similar administrative support role
• Strong organizational and time management skills, with the ability to manage multiple tasks and deadlines
• Excellent verbal and written communication skills in English; Swedish language proficiency is a plus
• High level of accuracy and attention to detail
• Proficiency in Microsoft Office (Excel, Word, Outlook) and familiarity with ATS platforms (e.g., Workday, Greenhouse, Teamtailor)
• Strong interpersonal skills and a customer-service mindset
• Ability to work independently and as part of a collaborative HR team
• A proactive and solution-oriented approach to problem-solving

Preferred Qualifications

• Experience supporting high-volume recruitment activities in an international or matrix organization
• Knowledge of GDPR and other data protection laws related to recruitment
• Familiarity with employer branding and digital recruitment marketing tools

This is a great opportunity for someone who enjoys working behind the scenes to make recruitment operations run smoothly and efficiently. You’ll be joining a team that values professionalism, collaboration, and delivering an exceptional candidate experience.

About:  English Jobs Sweden

EnglishJobs.se specializes in recruiting international talent for Swedish companies. Since 2009 we have have helped over 8000 professionals connect with traditional companies such as as Ericsson, Skanska, ABB, Volvo and SAAB as well Swedish startups such as Spotify, TrueCaller, Klarna and Skype. We welcome talent with a multicultural background and knowledge of local cultures, languages and business markets. Industries we cover: Tech, Marketing & Communications, Events, Media, Retail, Travel, Hospitality, Finance, Gaming, Healthcare, Consulting