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Stockholm
Business, Operations

Conference Assistant

We are looking for an organized and service-minded Conference Assistant to support the planning and execution of high-quality events. You will play a key role in ensuring that meetings, conferences, and seminars run smoothly and professionally from start to finish.

Key Responsibilities:

  • Assist in the coordination and setup of conference rooms, including seating arrangements, technical equipment, and materials
  • Welcome and register participants, speakers, and guests
  • Provide on-site support during events, handling logistics and solving issues quickly
  • Liaise with catering, facilities, and technical staff to ensure all services run as planned
  • Support in maintaining event schedules, signage, and communications
  • Handle post-event follow-up including collecting feedback and preparing reports
  • Maintain inventory of supplies and ensure readiness for upcoming events

Qualifications:

  • Previous experience in event coordination, hospitality, or administrative roles
  • Strong organizational and communication skills
  • Ability to work under pressure and handle multiple tasks
  • Comfortable working with event and office software tools
  • Service-oriented mindset and a professional attitude
  • Fluency in English is required; Swedish is a plus

What We Offer:

  • A supportive and international work environment
  • Involvement in a variety of events and projects
  • Opportunities to develop your coordination and communication skills
  • A dynamic and fast-paced workplace where no two days are the same

If you’re passionate about events and enjoy working with people, we’d love to have you on our team.



English Jobs Sweden
About:  English Jobs Sweden

EnglishJobs.se specializes in recruiting international talent for Swedish companies. Since 2009 we have have helped over 8000 professionals connect with traditional companies such as as Ericsson, Skanska, ABB, Volvo and SAAB as well Swedish startups such as Spotify, TrueCaller, Klarna and Skype. We welcome talent with a multicultural background and knowledge of local cultures, languages and business markets. Industries we cover: Tech, Marketing & Communications, Events, Media, Retail, Travel, Hospitality, Finance, Gaming, Healthcare, Consulting


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Our recruitment process

EnglishJobs.se handles this recruitment process and our client wishes that all questions regarding the position be directed to: Marie Lindstrom,
Recruitment Manager,
marie.lindstrom@englishjobs.se

This is an expression of interest, and we will only contact candidates based on our client’s needs. Upon registration, your details will be saved and can be retrieved in connection with future recruitments.

Our selection process is continuous and the advert may close before the recruitment process is completed if we have moved forward to the next phase.

The process includes two tests: one personality test and one cognitive test.ย The tests are tools to find the right talent for the right position, to enable equality, diversity, and a fair process.
You can expect 3 interviews during the process. 1) with a colleague, 2) with a manager or team leader, and 3) with HR.

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